Business Email Hosting
Business Email Hosting with a Custom Domain
Email Hosting suits businesses that need professional email on their own domain at a controlled cost without the full Google Workspace or Microsoft 365 collaboration suite. IT Systems advises on mailbox count, storage, anti-spam, DNS authentication and migration.
Mailbox
Professional email on your domain.
Anti-spam
Baseline spam and phishing filtering.
DNS
MX, SPF, DKIM and DMARC.
Reference Email Hosting plans
Mailbox count, storage, message volume, anti-spam controls and migration requirements determine the right service. The ranges below support initial planning and should be confirmed in a current quotation.
| Need | Indicative configuration | Reference price range | Typical fit |
|---|---|---|---|
| Small team | 1-5 mailboxes, 1-5GB storage | About VND 19,000-49,000/month | Shops, startups or new websites that need domain email. |
| Small business | 15-25 mailboxes, 15-25GB storage | About VND 99,000-179,000/month | Sales or support teams that need several addresses. |
| Business with many users | 50-200 mailboxes, 40-150GB storage | About VND 229,000-429,000/month | Many mailboxes without a current need for the Google or Microsoft suites. |
Email Hosting vs Google Workspace vs Microsoft 365
| Criterion | Email Hosting | Google Workspace | Microsoft 365 |
|---|---|---|---|
| Main goal | Cost-effective custom-domain email. | Gmail, Drive, Meet and Docs/Sheets. | Exchange/Outlook, Teams, OneDrive and Office. |
| Cloud collaboration | Limited; depends on webmail and IMAP features. | Strong within the Google ecosystem. | Strong with Office, Teams and SharePoint. |
| Security administration | Baseline controls depend on the hosting platform. | Admin Console and plan-dependent policies. | Entra, Exchange, Defender and Intune depending on the plan. |
| Choose it when | The budget is limited and email requirements are basic. | The team prefers Gmail and cloud-first collaboration. | The business needs Outlook, Office and Teams. |
Required technical configuration
Correct MX records
Ensure new messages are routed to the email platform actually in use.
SPF, DKIM and DMARC
Improve sending trust, reduce domain spoofing and lower spam-placement risk.
SSL/TLS
Protect webmail, IMAP and SMTP connections while users sign in and exchange messages.
Mailbox backup
Define backup or export requirements when email contains important business records.
Business Email Hosting FAQ
How is Email Hosting different from Google Workspace or Microsoft 365?
Email Hosting focuses on custom-domain email. Google and Microsoft add cloud storage, collaboration, security and advanced administration.
Can users connect Outlook?
Yes. Email Hosting commonly supports IMAP, SMTP and POP3 for Outlook, Thunderbird, mobile devices and webmail.
Can any service block all spam?
No system blocks every unwanted message. SPF, DKIM, DMARC, filtering and user awareness must work together.
Can the business move to Google or Microsoft later?
Yes. IT Systems can migrate from Email Hosting to Google Workspace or Microsoft 365 as requirements grow.
Need cost-effective email on your own domain?
IT Systems reviews mailbox count, storage, domain configuration, migration and anti-spam requirements before recommending a suitable Email Hosting service.