Microsoft 365 pricing
Microsoft 365 pricing for businesses
Microsoft 365 pricing should be reviewed together with actual usage needs: number of users, desktop Office requirements, Teams/OneDrive/SharePoint usage, security needs and email migration from the old system. IT Systems consults on licensing and deployment costs so businesses can plan budgets more clearly.
Pricing + deployment
Per-user licensing
Microsoft 365 cost is usually calculated per user per month or per user per year, depending on the plan and billing cycle.
Deployment cost
Includes tenant setup, domain, DNS, accounts, email, migration and user guidance when required.
Budget optimization
Not every user needs the same plan; Basic, Standard and Premium can be combined by role.
Factors that affect cost
Number of users
User count determines license cost and the effort required for migration and account creation.
Mailbox size
Large mailboxes or complex legacy data require a more careful migration plan.
Office desktop
If users need desktop Outlook/Word/Excel, consider Standard or Premium.
Security
MFA, devices, conditional access and data policies affect the deployment scope.
Related services
See the Microsoft 365 pricing table together with Microsoft 365 deployment, Microsoft 365 security, Copilot readiness and Office LTSC options to choose the right licensing model.
Practical case
Practical case: a 30-user business usually does not need 30 identical licenses. Accounting and sales teams may need desktop Office, operations teams may only need email and Office web/mobile, while managers may need stronger security. Splitting plans by role helps reduce waste while keeping the required features.
Microsoft 365 reference pricing table
Reference update 07/2026: Microsoft lists business pricing in USD per user/month with annual billing. The VND ranges below are market-oriented estimates for Vietnam and may change by exchange rate, VAT, Microsoft program, reseller condition and user quantity.
| Microsoft 365 plan | Microsoft reference price | Estimated VND/user/year | Best fit | Plan selection note |
|---|---|---|---|---|
| Business Basic | From USD 3/user/month, annual billing, tax excluded | 950,000 - 1,200,000 VND | Custom domain email, Teams, OneDrive, SharePoint and Office web/mobile. | No desktop Word, Excel or Outlook apps. |
| Business Standard Popular | From USD 10/user/month, annual billing, tax excluded | 3,100,000 - 3,900,000 VND | Email + Teams + OneDrive + desktop Office apps for PC/Mac. | Usually the main plan for accounting, sales, admin and management users. |
| Business Premium | From USD 22/user/month, annual billing, tax excluded | 6,800,000 - 7,800,000 VND | Business Standard plus advanced security and device management. | Best for sensitive data, company devices and security standardization. |
| Apps for business | Pricing may vary by Microsoft/reseller program | 2,600,000 - 3,300,000 VND | Desktop Office apps + OneDrive, without Exchange business email. | Not a replacement for Business Standard when domain email is required. |
Deployment cost is quoted separately: IT Systems reviews tenant setup, domain/DNS, user creation, email migration, permissions, security baseline, user handover and post-deployment support. A mixed-plan model is often more cost-effective than buying the same plan for every user.
Need a Microsoft 365 quote by user count?
FAQ: Microsoft 365 license pricing may change by Microsoft policy, exchange rate, VAT, billing term and user quantity. The table above helps estimate the initial budget; the final quotation should be based on plan selection, number of users, subscription term, Teams requirement, invoice requirement and deployment scope. IT Systems can review user count, current mailbox size, data volume, domain/DNS, security requirements and migration needs to recommend a suitable Basic/Standard/Premium/Apps mix.