{"id":93923,"date":"2026-10-26T17:31:02","date_gmt":"2026-10-26T10:31:02","guid":{"rendered":"https:\/\/itsystems.vn\/business-nas-configuration-guide\/"},"modified":"2026-10-26T17:34:13","modified_gmt":"2026-10-26T10:34:13","slug":"business-nas-configuration-guide","status":"publish","type":"post","link":"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/","title":{"rendered":"How to Configure a Business NAS: Storage, Access and Recovery"},"content":{"rendered":"<p><strong>Short answer:<\/strong> Configure a business NAS by defining the data and applications it will serve, who may access them, how capacity will grow, and what must be recoverable after an incident. Only then choose a compatible appliance and drives, storage pool, file permissions, network access and backup policy. RAID or Synology Hybrid RAID (SHR) may tolerate specified drive failures, but <strong>it is not a separate backup<\/strong>.<\/p>\n<p>This guide covers the configuration and acceptance of a shared NAS, not the purchase of a particular model. If the platform choice is still open, read our <a href=\"https:\/\/itsystems.vn\/en\/nas-file-server-or-sharepoint-for-business\/\">NAS, file server and SharePoint comparison<\/a>. For survey, deployment and ongoing operation, see <a href=\"https:\/\/itsystems.vn\/en\/business-synology-solutions\/\">Synology solutions for business<\/a>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_89 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">The content of the article<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Start_with_the_workload_not_the_number_of_drive_bays\" >Start with the workload, not the number of drive bays<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Choose_compatible_hardware_and_estimate_usable_capacity\" >Choose compatible hardware and estimate usable capacity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Prepare_network_power_and_administrative_access\" >Prepare network, power and administrative access<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Build_the_storage_pool_and_test_permissions_with_real_accounts\" >Build the storage pool and test permissions with real accounts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Design_backup_and_prove_recovery\" >Design backup and prove recovery<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Handover_and_ongoing_operations\" >Handover and ongoing operations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Frequently_asked_questions\" >Frequently asked questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Is_the_data_safe_once_RAIDSHR_is_configured\" >Is the data safe once RAID\/SHR is configured?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Can_we_choose_bay_count_from_employee_count\" >Can we choose bay count from employee count?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Should_the_NAS_be_directly_available_over_the_Internet\" >Should the NAS be directly available over the Internet?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#What_can_IT_Systems_deliver\" >What can IT Systems deliver?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/itsystems.vn\/en\/business-nas-configuration-guide\/#Technical_sources\" >Technical sources<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Start_with_the_workload_not_the_number_of_drive_bays\"><\/span>Start with the workload, not the number of drive bays<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Inventory each shared folder and dependent application. Record current data volume, expected growth, file types, concurrent users, branch locations and whether software requires an SMB path. Name a business owner for each dataset. A NAS serving Office files has different network, locking and recovery needs from one serving CAD\/BIM projects, camera recordings or virtual-machine backups. Employee count alone is not a sizing method.<\/p>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Discovery area<\/th>\n<th>Questions<\/th>\n<th>Design output<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Data<\/td>\n<td>How much exists, how quickly does it grow, and what must be retained?<\/td>\n<td>Usable-capacity and retention target<\/td>\n<\/tr>\n<tr>\n<td>Access<\/td>\n<td>Who may read, edit, delete and share each folder?<\/td>\n<td>Group-based access matrix and approver<\/td>\n<\/tr>\n<tr>\n<td>Network\/applications<\/td>\n<td>SMB or other protocols, simultaneous users, sites and secure remote access?<\/td>\n<td>Connectivity and pilot tests<\/td>\n<\/tr>\n<tr>\n<td>Recovery<\/td>\n<td>How much data loss and downtime can the business accept?<\/td>\n<td>RPO\/RTO and backup design<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Choose_compatible_hardware_and_estimate_usable_capacity\"><\/span>Choose compatible hardware and estimate usable capacity<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Verify the actual NAS model, DSM release, approved drives and features against the manufacturer&#8217;s product and compatibility documentation. Budget for the appliance, disks, UPS, networking, an independent copy and operations. Raw disk totals are not usable capacity: RAID\/SHR mode, mixed drive sizes, file-system overhead, snapshots, retained versions and future growth all matter.<\/p>\n<p>For illustration, four 8 TB drives offer 32 TB of raw nominal capacity. A one-drive-tolerant layout provides substantially less usable space before operational reserve; this example is not a quote or guaranteed capacity. Run the exact model and disk combination through the vendor&#8217;s current calculator, then reserve headroom for growth and backup versions. On a two-bay system, adding a second drive to a one-disk SHR pool may add fault tolerance without increasing capacity. <a href=\"https:\/\/kb.synology.com\/en-ca\/DSM\/tutorial\/What_is_Synology_Hybrid_RAID_SHR\" target=\"_blank\" rel=\"noopener\">Synology documents SHR behavior and states that RAID is not backup<\/a>.<\/p>\n<p>Ask how the pool can be expanded, how a failed disk is replaced and rebuilt, and how data can be restored if the entire appliance is lost. Do not choose RAID 0 for data that must tolerate a disk failure. Nor should a RAID 1\/5\/SHR status screen be presented as proof of a tested recovery plan.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Prepare_network_power_and_administrative_access\"><\/span>Prepare network, power and administrative access<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Check switch capacity, LAN speed, DNS, fixed addressing or DHCP reservation, UPS and a ventilated, access-controlled location. For remote users, design an authenticated, protected connection appropriate to the data and application; do not expose DSM administration directly to the Internet merely for convenience. Separate daily users from administrators, enable strong authentication where supported, and document account ownership and recovery arrangements.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Build_the_storage_pool_and_test_permissions_with_real_accounts\"><\/span>Build the storage pool and test permissions with real accounts<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>Confirm model\/firmware, drive health and an independent copy of any existing data before initializing a pool. Select a supported layout, volume and file system for the required applications.<\/li>\n<li>Organize shares by business owner and role, not by an uncontrolled collection of personal folders. Grant rights through groups; avoid a shared administrator login or blanket full control for everyone.<\/li>\n<li>Test a real user from each group: can a read-only role edit or delete, can outsiders see restricted files, and is a departing employee&#8217;s access removed? Capture the result in a <a href=\"https:\/\/itsystems.vn\/en\/departmental-data-access-matrix-for-business\/\">departmental access matrix<\/a>.<\/li>\n<li>Enable only the protocols and applications actually required. For synchronization across devices or offices, define the source of truth and conflict procedure; synchronization does not automatically become backup.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Design_backup_and_prove_recovery\"><\/span>Design backup and prove recovery<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>State whether the NAS contains primary files or is a backup target for PCs and servers. If primary data is on the NAS, make another copy away from that same appliance and preferably separate administrative credentials. If the NAS receives backups, protect the backup repository itself. Snapshots can support quick rollback for some incidents, but they do not cover every appliance-loss or credential-compromise scenario.<\/p>\n<p>Set backup schedules and retention from accepted data-loss limits. Monitor failed jobs and near-full storage. Restore a sample file, a permission-sensitive folder and an important workload in a controlled environment. Record the owner, date, start\/end times, result and actual recovery time. Use our <a href=\"https:\/\/itsystems.vn\/en\/backup-and-restore-testing-process-for-sme-it-systems\/\">backup and restore-testing process<\/a>. Feature availability for Active Backup for Business, Snapshot Replication and Hyper Backup depends on the specific model, DSM and workload; verify before proposing a service.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Handover_and_ongoing_operations\"><\/span>Handover and ongoing operations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A useful acceptance pack contains the device and drive inventory, network diagram, pool\/volume layout, usable capacity, access matrix, safely handed-over administrator credentials, update responsibility, backup schedule, disk\/capacity alerts and restore-test evidence. When moving files from another NAS or file server, reconcile counts and key folders, pilot real-user permissions and agree a rollback point. See the <a href=\"https:\/\/itsystems.vn\/en\/business-data-migration-preserve-access-permissions\/\">business data migration checklist<\/a>.<\/p>\n<p>Monthly operations should review drive health, free space, failed backup jobs, patches, unusual sign-ins and access changes. Repeat recovery drills at a frequency proportionate to the data risk. A photograph of an installed NAS is not acceptance evidence.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_asked_questions\"><\/span>Frequently asked questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Is_the_data_safe_once_RAIDSHR_is_configured\"><\/span>Is the data safe once RAID\/SHR is configured?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No. Fault tolerance covers only certain disk failures. Accidental deletion, ransomware, administrative error and loss of the whole appliance still require an independent copy and tested recovery.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_we_choose_bay_count_from_employee_count\"><\/span>Can we choose bay count from employee count?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Not reliably. Consider current and projected data, simultaneous use, application behavior, failure tolerance, network and expansion. Two 30-person businesses can need different architectures.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Should_the_NAS_be_directly_available_over_the_Internet\"><\/span>Should the NAS be directly available over the Internet?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Not as a default. Design secure remote access around identity, strong authentication, updates and minimal public exposure, then test it with the applications involved.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_can_IT_Systems_deliver\"><\/span>What can IT Systems deliver?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>IT Systems can scope the need, propose a compatible configuration, implement permissions, migrate data, configure backup and hand over test evidence under an agreed project scope. Hardware, price and feature support are confirmed per deployment.<\/p>\n<aside class=\"its-post-cta\" style=\"background:#eaf7f6;border-left:4px solid #087e79;padding:20px;margin:28px 0;color:#123047\"><strong>Planning business NAS storage?<\/strong><\/p>\n<p>Share user count, current data size, shared applications, remote-access needs and recovery objectives. We will survey the environment before recommending hardware and an operational plan.<\/p>\n<p><a href=\"https:\/\/itsystems.vn\/en\/business-synology-solutions\/\">Explore Synology solutions<\/a> \u00b7 <a href=\"https:\/\/itsystems.vn\/en\/contact\/\">Request a consultation<\/a> \u00b7 <a href=\"tel:02839950359\">Call +84 28 3995 0359<\/a><\/p>\n<\/aside>\n<h2><span class=\"ez-toc-section\" id=\"Technical_sources\"><\/span>Technical sources<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/kb.synology.com\/en-ca\/DSM\/tutorial\/What_is_Synology_Hybrid_RAID_SHR\" target=\"_blank\" rel=\"noopener\">Synology: SHR and RAID limits<\/a>; <a href=\"https:\/\/kb.synology.com\/en-uk\/DSM\/tutorial\/Quick_Start_Storage_Manager_admin\" target=\"_blank\" rel=\"noopener\">Synology: Storage Manager Quick Start<\/a>; <a href=\"https:\/\/kb.synology.com\/en-us\/DSM\/tutorial\/How_to_add_extra_security_to_your_Synology_NAS\" target=\"_blank\" rel=\"noopener\">Synology: NAS security guidance<\/a>. Confirm the actual model and DSM version before implementation.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A practical business NAS configuration guide covering workload discovery, usable capacity, permissions, networking, backup and restore-test handover.<\/p>\n","protected":false},"author":68,"featured_media":93925,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"rank_math_focus_keyword":"business NAS configuration","rank_math_title":"How to Configure a Business NAS: Storage, Access and Recovery | IT Systems","rank_math_description":"A practical business NAS configuration guide covering workload discovery, usable capacity, permissions, networking, backup and restore-test handover.","rank_math_robots":"","rank_math_canonical_url":"","rank_math_schema":"","footnotes":""},"categories":[1344],"tags":[],"class_list":["post-93923","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-en"],"wpml_current_locale":"en_US","wpml_translations":{"vi_VN":{"locale":"vi_VN","id":62249,"slug":"cau-hinh-he-thong-nas-hieu-qua-cho-gia-dinh-va-doanh-nghiep","post_title":"C\u1ea5u h\u00ecnh h\u1ec7 th\u1ed1ng NAS hi\u1ec7u qu\u1ea3 cho gia \u0111\u00ecnh v\u00e0 doanh nghi\u1ec7p","href":"https:\/\/itsystems.vn\/cau-hinh-he-thong-nas-hieu-qua-cho-gia-dinh-va-doanh-nghiep\/"}},"_links":{"self":[{"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/posts\/93923","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/users\/68"}],"replies":[{"embeddable":true,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/comments?post=93923"}],"version-history":[{"count":1,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/posts\/93923\/revisions"}],"predecessor-version":[{"id":93926,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/posts\/93923\/revisions\/93926"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/media\/93925"}],"wp:attachment":[{"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/media?parent=93923"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/categories?post=93923"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/itsystems.vn\/en\/wp-json\/wp\/v2\/tags?post=93923"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}